We believe strongly in Requests for Proposals (RFPs) as a tool for companies to find the best products and services at competitive prices, but also as an evaluation method for finding that elusive "best fit". However, too often the RFP process is run by people who have never experienced the process before, either from the issuer or vendor side, and essentially don't know what to say or what to ask. So we've broken it down into 6 steps to writing a better RFP.
- Step 1: Do your research and define what you are seeking
- Step 2: Define your distribution strategy and information publication methods
- Step 3: Provide the information necessary to a vendor to give the best quote possible
- Step 4: Create a reasonable timeline
- Step 5: Identify the information you need from the vendor and the proposal format
- Step 6: Determine your evaluation criteria
Our goal in this article is give you the basics that you might need to create your own RFP and run a RFP process without too much frustration. As an example we're going to use a small website redesign project (because that's what we do), but we hope you'll be able to extract the concepts you need for your own project. You can find lots of sample RFPs to use as research, perhaps even as a starter template, by going to the RFP Database.